ProductivityBeginner✓ Release process: run on a live n8n instance

UnitTracker: Lease-Renewal & Maintenance Reminder Hub

UnitTracker: Lease-Renewal & Maintenance Reminder Hub ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

Never miss a lease renewal, seasonal maintenance task or ageing appliance again — one daily email from the Google Sheet you already keep, with repair costs per unit. No property-management subscription.

Get 90/60/30-day lease-renewal checkpoints for every unit, plus a hold-over flag once a lease has ended
Receive seasonal maintenance reminders (filters, gutters, smoke detectors, inspections) inside a window you set, per unit or portfolio-wide
Catch water heaters, furnaces and appliances before they fail with end-of-expected-life warnings
See each unit's 12-month and all-time repair spend right on the alert, so renewal and replace-vs-repair decisions have numbers behind them
Read one morning digest instead of scattered notes — each item is sent once per milestone or season, never nagged daily
Optionally email each tenant a single renewal notice at the checkpoint you choose, written from your own template
Keep a permanent AlertLog tab of everything that was sent, straight in your spreadsheet
Run it all from one Google Sheet and an email account — no property-management software, no monthly fee

Google SheetsSMTP

n8n / workflow / landlord-renewal-maintenance-hubActual workflow — not a mockup

17 nodes · 16 connections · 1 trigger · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.

One-time

$15

~10 min

setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment

Refund as per the Refund Policy for downloadable templates.

Email Support · 24h SLA

Lifetime updates

APIs required

Google SheetsSMTP

Already purchased?

Download UnitTracker: Lease-Renewal & Maintenance Reminder Hub

Paste the license key from your receipt. It must match this template.

How it works

Workflow summary

One workflow handles everything end-to-end.

1Runs every morning on a schedule in your timezone
2Reads your Units, Maintenance, Appliances and RepairLog tabs from the one Google Sheet you already keep
3Flags every lease hitting a 90, 60 or 30-day renewal checkpoint, plus any tenant holding over past a lease end
4Lists seasonal maintenance tasks inside their reminder window and appliances nearing the end of their expected life
5Emails you one digest with each unit's 12-month and all-time repair spend attached, then records what was sent so nothing is repeated
6Optionally emails each tenant a single renewal notice at the checkpoint you choose, and logs every alert to an AlertLog tab

Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
03Credential checklist for Google Sheets, SMTP. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more Productivity templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

Import the workflow into n8n

Paste your API keys into the credentials panel

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support

Replies within 24 hours (SLA)

Contact

Setup Service4 tiers — your choice

Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.

Book setup

FAQ

About this template

How long does it take to set up UnitTracker: Lease-Renewal & Maintenance Reminder Hub?

Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.

What if I get stuck?

Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.

Do I need to pay for Google Sheets?

API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.

Can I customize the workflow?

Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.

What if it doesn’t work for me?

Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.