ProductivityBeginner✓ Release process: run on a live n8n instance

GuestFlow: Podcast Guest Pipeline Manager

GuestFlow: Podcast Guest Pipeline Manager ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

Stop losing podcast guests between DMs, email, and spreadsheets — auto-track invites, send AI prep packs on booking, promo kits after recording, and a weekly alert for guests going quiet.

Log every guest invite automatically into one pipeline spreadsheet instead of scattered DMs and notes
Create the calendar event and email an AI-personalized prep pack the moment a guest is booked
Send a thank-you email with a ready-to-share promo kit right after the recording wraps
Flag guests stuck in Invited or Booked past your stale threshold so nobody ghosts silently
Get a weekly Telegram digest of pipeline counts by stage without opening the spreadsheet
Runs on one webhook from any form or booking tool you already use — no CRM migration required

Google SheetsGoogle CalendarGmailTelegramOpenAI

n8n / workflow / podcast-guest-pipelineActual workflow — not a mockup

22 nodes · 21 connections · 2 triggers · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.

One-time

$14

~10 min

setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment

Refund as per the Refund Policy for downloadable templates.

Email Support · 24h SLA

Lifetime updates

APIs required

Google SheetsGoogle CalendarGmailTelegramOpenAI

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Download GuestFlow: Podcast Guest Pipeline Manager

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How it works

Workflow summary

One workflow handles everything end-to-end.

1A webhook receives guest events from your intake form or booking tool: new invite, booking confirmed, or recording completed
2A new invite is logged as a row in your guest pipeline spreadsheet with stage 'Invited'
3When a guest is booked, a calendar event is created and AI drafts a personalized set of interview prep questions
4The guest receives an email with their prep pack, tech-check link, and booking details
5After recording, the guest automatically receives a thank-you email with a promo kit to share the episode
6Every Monday, a Telegram digest reports guest counts by stage and flags any guest stuck without movement past your stale-guest threshold

Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
03Credential checklist for Google Sheets, Google Calendar, Gmail, Telegram, OpenAI. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more Productivity templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

Import the workflow into n8n

Paste your API keys into the credentials panel

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support

Replies within 24 hours (SLA)

Contact

Setup Service4 tiers — your choice

Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.

Book setup

FAQ

About this template

How long does it take to set up GuestFlow: Podcast Guest Pipeline Manager?

Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.

What if I get stuck?

Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.

Do I need to pay for Google Sheets?

API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.

Can I customize the workflow?

Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.

What if it doesn’t work for me?

Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.