ProductivityAdvanced✓ Release process: run on a live n8n instance

BookFlow: Self-Owned Booking Link & Round Robin

BookFlow: Self-Owned Booking Link & Round Robin ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

Own your team's booking link instead of renting it — round-robin assignment, live Google Calendar availability checks, and confirmation emails, with no per-seat Calendly or Acuity fee.

Accept booking requests from any web form via a single hosted webhook — no Calendly/Acuity seat needed
Round-robin every request fairly across your whole team, tracked with a persistent rotation counter
Check the assigned rep's real Google Calendar for conflicts before ever confirming a slot
Auto-create the calendar event on the rep's own calendar the moment a slot is confirmed free
Log every confirmed booking to a Google Sheet you already keep, ready for reporting or a CRM import
Email a confirmation to the requester and a heads-up to the assigned rep automatically
Gracefully reject double-booked slots with a retry prompt, without skipping that rep's turn in rotation

Google CalendarGoogle SheetsSMTP

n8n / workflow / self-owned-booking-round-robinActual workflow — not a mockup

14 nodes · 13 connections · 1 trigger · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.

One-time

$17

~10 min

setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment

Refund as per the Refund Policy for downloadable templates.

Email Support · 24h SLA

Lifetime updates

APIs required

Google CalendarGoogle SheetsSMTP

Already purchased?

Download BookFlow: Self-Owned Booking Link & Round Robin

Paste the license key from your receipt. It must match this template.

How it works

Workflow summary

One workflow handles everything end-to-end.

1Receives a booking request from any web form via a webhook (name, email, requested time, notes)
2Rotates the request fairly across your team using a round-robin counter
3Checks the assigned rep's real Google Calendar for conflicts in that exact time window
4If free, books the event on the rep's calendar and advances the rotation
5Logs every confirmed booking to a Google Sheet and emails a confirmation to the requester and the assigned rep
6If the slot was just taken, tells the requester to pick another time and alerts your team inbox — without skipping that rep's turn

Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
03Credential checklist for Google Calendar, Google Sheets, SMTP. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more Productivity templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

Import the workflow into n8n

Paste your API keys into the credentials panel

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support

Replies within 24 hours (SLA)

Contact

Setup Service4 tiers — your choice

Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.

Book setup

FAQ

About this template

How long does it take to set up BookFlow: Self-Owned Booking Link & Round Robin?

Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.

What if I get stuck?

Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.

Do I need to pay for Google Calendar?

API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.

Can I customize the workflow?

Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.

What if it doesn’t work for me?

Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.