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Data ProcessingIntermediate✓ Release process: run on a live n8n instance

QuoteMatrix: Supplier Quote Comparison Engine

QuoteMatrix: Supplier Quote Comparison Engine ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

Stop re-keying supplier quotes into Excel — emailed quotes are extracted automatically and every RFQ closes with a matrix showing the lowest landed price per line and what it saves you.

  • Extract every emailed supplier quote into part numbers, quantities, unit prices, lead times and terms without typing a cell
  • Compare suppliers on landed price — unit cost plus its share of freight and duty, converted to one base currency
  • Award each line to the cheapest compliant supplier the moment the RFQ deadline passes or every invited supplier replies
  • See exactly what the award saves against the average quote, per line and per RFQ
  • Catch the traps before you commit: single-sourced parts, suspicious price spreads, and lead times that miss your limit
  • Get an AI risk and negotiation brief with every matrix, so you know which lever to pull before signing
  • Hear about it when an RFQ closes with no usable quotes, instead of finding out at the production line
GmailOpenAIGoogle SheetsSMTP
n8n / workflow / supplier-quote-comparison-matrixActual workflow — not a mockup
Daily Award Sweep — Schedule TriggerDaily Award SweepSCHEDULE TRIGGERConfig — SetConfigSETFetch RFQs — Google SheetsFetch RFQsGOOGLE SHEETSFetch Quote Lines — Google SheetsFetch Quote LinesGOOGLE SHEETSRFQs + Quote Lines — MergeRFQs + Quote LinesMERGEBuild Award Matrix — CodeBuild Award MatrixCODEQuotes Received? — IFQuotes Received?IFReview Award (AI) — OpenAIReview Award (AI)OPENAIBuild Award Email — CodeBuild Award EmailCODESend Award Matrix — Send EmailSend Award MatrixSEND EMAILMark Awarded — CodeMark AwardedCODEBuild No-Bid Alert — CodeBuild No-Bid AlertCODESend No-Bid Alert — Send EmailSend No-Bid AlertSEND EMAILMark No-Bid Alerted — CodeMark No-Bid AlertedCODE
14 nodes · 14 connections · 1 trigger · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.
One-time
$19
~10 min
setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment
Refund as per the Refund Policy for downloadable templates.
Email Support · 24h SLA
Lifetime updates
APIs required
GmailOpenAIGoogle SheetsSMTP
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How it works

Workflow summary

2 coordinated workflows handle different parts of the automation.

QuoteMatrix Award Engine

Required
  1. 1Runs every morning on a schedule in your timezone
  2. 2Reads your RFQ register and every supplier quote line already captured in the sheet
  3. 3Closes an RFQ once its deadline passes or every invited supplier has answered
  4. 4Compares each part on landed price — unit price plus its share of freight and duty, converted to one currency
  5. 5Picks the cheapest compliant supplier per line and flags single-sourced parts, wide price spreads, and lead times that miss your limit
  6. 6AI adds a short risk and negotiation review for the buyer
  7. 7Emails the award matrix with the saving against the average quote, then records the RFQ so it is never awarded twice
  8. 8Raises a separate one-time alert for any RFQ that closes without a single usable quote

QuoteMatrix Quote Email Intake

Required
  1. 1Checks your quote mailbox every 15 minutes for newly labelled supplier replies
  2. 2Skips any email already captured, so no quote is ever counted twice
  3. 3AI reads each quote and pulls out part numbers, quantities, unit prices, lead times, freight, duty and payment terms
  4. 4Spreads order-level freight and duty across the lines and converts everything to your base currency
  5. 5Appends one comparable row per quoted line to your Google Sheet
  6. 6Writes an email it could not price as a review row instead of dropping it silently
Quote Inbox Sweep — Schedule TriggerQuote Inbox SweepSCHEDULE TRIGGERConfig — SetConfigSETFetch Quote Emails — GmailFetch Quote EmailsGMAILPrepare Quote Emails — CodePrepare Quote Emai…CODEExtract Quote Lines (AI) — OpenAIExtract Quote Line…OPENAINormalize Quote Lines — CodeNormalize Quote Li…CODEAppend Quote Lines — Google SheetsAppend Quote LinesGOOGLE SHEETSMark Processed — CodeMark ProcessedCODE
8 nodes · 7 connections · 1 trigger · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.
Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

  • 01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
  • 02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
  • 03Credential checklist for Gmail, OpenAI, Google Sheets, SMTP. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
  • 04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
  • 05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more Data Processing templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

01

Import the workflow into n8n

02

Paste your API keys into the credentials panel

03

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support
Replies within 24 hours (SLA)
Contact
Setup Service4 tiers — your choice
Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.
Book setup
FAQ

About this template

How long does it take to set up QuoteMatrix: Supplier Quote Comparison Engine?
Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.
What if I get stuck?
Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.
Do I need to pay for Gmail?
API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.
Can I customize the workflow?
Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.
What if it doesn’t work for me?
Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.

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