HRBeginner✓ Release process: run on a live n8n instance

CertTrack: Employee Certification & Training Expiry Tracker

CertTrack: Employee Certification & Training Expiry Tracker ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

Stop expired certifications from failing your next audit — daily escalating reminders to employees and managers, a red-flagged compliance dashboard, and a monthly audit-readiness report, all from one Google Sheet.

Scan your certification register every morning and compute days-to-expiry for every employee credential
Escalate reminders to the employee and their manager at 60, 30, 14, and 7 days before expiry — never repeated for the same expiry
Flag expired certifications red in a daily compliance dashboard emailed to your compliance manager
Reset a certification's escalation clock automatically the moment it is renewed with a new expiry date
Deliver a monthly audit-readiness report with an overall compliance rate and a per-employee breakdown
Run everything from the Google Sheet register you already keep — no compliance-SaaS migration required

Google SheetsSMTP

n8n / workflow / employee-cert-expiry-trackerActual workflow — not a mockup

16 nodes · 15 connections · 1 trigger · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.

One-time

$14

~10 min

setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment

Refund as per the Refund Policy for downloadable templates.

Email Support · 24h SLA

Lifetime updates

APIs required

Google SheetsSMTP

Already purchased?

Download CertTrack: Employee Certification & Training Expiry Tracker

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How it works

Workflow summary

One workflow handles everything end-to-end.

1Runs every morning on a schedule in your timezone
2Reads every certification from the register Google Sheet you already keep
3Sends an escalating reminder to the employee and their manager at each threshold (default 60/30/14/7 days), never repeating the same threshold for the same expiry
4Emails a compliance dashboard highlighting everything due soon, with expired certifications flagged red
5On your chosen day of the month, emails a full audit-readiness report with the overall compliance rate and a per-employee breakdown

Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
03Credential checklist for Google Sheets, SMTP. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more HR templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

Import the workflow into n8n

Paste your API keys into the credentials panel

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support

Replies within 24 hours (SLA)

Contact

Setup Service4 tiers — your choice

Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.

Book setup

FAQ

About this template

How long does it take to set up CertTrack: Employee Certification & Training Expiry Tracker?

Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.

What if I get stuck?

Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.

Do I need to pay for Google Sheets?

API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.

Can I customize the workflow?

Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.

What if it doesn’t work for me?

Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.