Customer SupportBeginner✓ Release process: run on a live n8n instance

FixFlow: Tenant Maintenance Intake & AI Triage

FixFlow: Tenant Maintenance Intake & AI Triage ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

Turn every tenant text or email about a broken fixture into an AI-triaged, tracked repair — urgency classified, a Trello card created, and the tenant acknowledged in seconds.

Classify every maintenance request as emergency, routine, or cosmetic with AI in seconds
Draft a vendor-ready issue description a contractor can quote from without a follow-up call
Create a color-coded Trello card per request so nothing gets lost in a text thread
Alert the property manager immediately when a request is flagged as an emergency
Auto-acknowledge every tenant by email so they know the request was received
Log every request to a Google Sheet you already keep, with urgency, category, and status
Run entirely from a form webhook — no property-management software subscription required

OpenAITrelloGoogle SheetsSMTP

n8n / workflow / tenant-maintenance-triageActual workflow — not a mockup

9 nodes · 9 connections · 1 trigger · 1 in-canvas noteExported from the workflow file you receive — scroll sideways to follow the full path.

One-time

$14

~10 min

setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment

Refund as per the Refund Policy for downloadable templates.

Email Support · 24h SLA

Lifetime updates

APIs required

OpenAITrelloGoogle SheetsSMTP

Already purchased?

Download FixFlow: Tenant Maintenance Intake & AI Triage

Paste the license key from your receipt. It must match this template.

How it works

Workflow summary

One workflow handles everything end-to-end.

1A tenant submits a maintenance request through your intake form (Google Form forwarded to a webhook, or any form/text-to-webhook bridge)
2AI classifies the issue as emergency, routine, or cosmetic and drafts a vendor-ready description
3Emergency-tagged requests immediately email the property manager with the details and emergency contact number
4A Trello card is created in your maintenance board, color-coded by urgency, with the AI-drafted description and any photo link
5The request is logged to your Google Sheet with date, unit, tenant, urgency, category, and status
6The tenant receives an automatic acknowledgment email confirming the request was received

Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
03Credential checklist for OpenAI, Trello, Google Sheets, SMTP. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more Customer Support templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

Import the workflow into n8n

Paste your API keys into the credentials panel

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support

Replies within 24 hours (SLA)

Contact

Setup Service4 tiers — your choice

Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.

Book setup

FAQ

About this template

How long does it take to set up FixFlow: Tenant Maintenance Intake & AI Triage?

Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.

What if I get stuck?

Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.

Do I need to pay for OpenAI?

API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.

Can I customize the workflow?

Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.

What if it doesn’t work for me?

Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.