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CRMIntermediate✓ Release process: run on a live n8n instance

EventBook: Catering Quote, Deposit & Booking Pipeline

EventBook: Catering Quote, Deposit & Booking Pipeline ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

AI drafts an itemized catering quote, emails a Stripe deposit link, books the confirmed event on your calendar, then automatically chases headcount and the post-event invoice.

  • Draft a realistic itemized catering quote with AI, sized to headcount and menu notes, in seconds
  • Generate a Stripe deposit payment link automatically and email it with the quote
  • Lock every paid booking straight onto your Google Calendar the moment the deposit clears
  • Log every inquiry, quote, and confirmed booking to one Google Sheet for a full audit trail
  • Send a headcount-confirmation reminder automatically before the event, without manual follow-up
  • Auto-send the post-event invoice for the remaining balance so nobody has to chase it by hand
  • Never double-charge or double-book: built-in dedupe on every payment and reminder
OpenAIStripeGoogle SheetsGoogle CalendarSMTP
n8n / workflow / catering-event-quote-deposit-pipelineActual workflow — not a mockup
Catering Event Webhook — WebhookCatering Event Web…WEBHOOKConfig — SetConfigSETRoute by Event Type — IFRoute by Event TypeIFDraft Itemized Quote — OpenAIDraft Itemized Quo…OPENAIParse Quote JSON — CodeParse Quote JSONCODECreate Deposit Payment Link — HTTP RequestCreate Deposit Pay…HTTP REQUESTBuild Quote Email — CodeBuild Quote EmailCODESend Quote Email — Send EmailSend Quote EmailSEND EMAILLog Quote To Sheet — Google SheetsLog Quote To SheetGOOGLE SHEETSExtract Payment Details — CodeExtract Payment De…CODENew Payment? — IFNew Payment?IFFetch Booking Record — Google SheetsFetch Booking Reco…GOOGLE SHEETSFind Matching Booking — CodeFind Matching Book…CODEAdd Event To Calendar — Google CalendarAdd Event To Calen…GOOGLE CALENDARConfirm Booking In Sheet — Google SheetsConfirm Booking In…GOOGLE SHEETSBuild Confirmation Email — CodeBuild Confirmation…CODESend Deposit Confirmation Email — Send EmailSend Deposit Confi…SEND EMAILMark Payment Processed — CodeMark Payment Proce…CODEDuplicate Payment Ignored — No OpDuplicate Payment …NO OP
19 nodes · 18 connections · 1 trigger · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.
One-time
$29
~10 min
setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment
Refund as per the Refund Policy for downloadable templates.
Email Support · 24h SLA
Lifetime updates
APIs required
OpenAIStripeGoogle SheetsGoogle CalendarSMTP
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How it works

Workflow summary

2 coordinated workflows handle different parts of the automation.

Catering Quote & Deposit Intake

Required
  1. 1A new event inquiry arrives via your webhook (from your booking form)
  2. 2AI drafts a realistic itemized catering quote sized to headcount and menu notes
  3. 3Generates a Stripe deposit payment link for the quoted deposit amount
  4. 4Emails the customer the full itemized quote plus the deposit link
  5. 5Logs the quote to your Bookings sheet so nothing gets lost
  6. 6When the deposit is paid, looks up the booking and adds the event to your Google Calendar
  7. 7Marks the booking confirmed in your sheet and emails the customer a confirmation with their remaining balance
  8. 8Ignores duplicate payment notifications so a booking is never double-processed

Headcount Reminder & Post-Event Invoice Sweep

Required
  1. 1Runs automatically once a day on a schedule, in your timezone
  2. 2Reads every booking from the Bookings sheet you already keep
  3. 3Flags confirmed events coming up soon that still need a headcount confirmation
  4. 4Flags events that finished yesterday and still owe their remaining balance
  5. 5Emails a headcount-confirmation reminder to each upcoming customer, once only
  6. 6Emails a post-event invoice for the remaining balance to each recent customer, once only
  7. 7Marks each reminder and invoice as sent in the sheet so nobody is emailed twice
Daily Sweep Schedule — Schedule TriggerDaily Sweep Schedu…SCHEDULE TRIGGERConfig — SetConfigSETFetch Bookings — Google SheetsFetch BookingsGOOGLE SHEETSCompute Daily Actions — CodeCompute Daily Acti…CODERoute Daily Action — SwitchRoute Daily ActionSWITCHBuild Headcount Reminder Email — CodeBuild Headcount Re…CODESend Headcount Reminder — Send EmailSend Headcount Rem…SEND EMAILMark Headcount Reminder Sent — Google SheetsMark Headcount Rem…GOOGLE SHEETSBuild Post-Event Invoice Email — CodeBuild Post-Event I…CODESend Post-Event Invoice — Send EmailSend Post-Event In…SEND EMAILMark Invoice Sent — Google SheetsMark Invoice SentGOOGLE SHEETS
11 nodes · 10 connections · 1 trigger · 1 in-canvas noteExported from the workflow file you receive — scroll sideways to follow the full path.
Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

  • 01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
  • 02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
  • 03Credential checklist for OpenAI, Stripe, Google Sheets, Google Calendar, SMTP. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
  • 04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
  • 05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more CRM templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

01

Import the workflow into n8n

02

Paste your API keys into the credentials panel

03

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support
Replies within 24 hours (SLA)
Contact
Setup Service4 tiers — your choice
Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.
Book setup
FAQ

About this template

How long does it take to set up EventBook: Catering Quote, Deposit & Booking Pipeline?
Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.
What if I get stuck?
Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.
Do I need to pay for OpenAI?
API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.
Can I customize the workflow?
Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.
What if it doesn’t work for me?
Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.

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