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CRMBeginner✓ Release process: run on a live n8n instance

OpenHouse Capture: QR Sign-In to CRM + Seller Report

OpenHouse Capture: QR Sign-In to CRM + Seller Report ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

Turn open-house sign-ins into CRM contacts the moment they happen — AI-tagged buyer intent, an instant thank-you with listing details, and a same-evening visitor report to the seller.

  • Capture every QR-code sign-in from Google Forms, Tally, Jotform, or any form that can POST — no more retyping paper sheets
  • Create or match each visitor in HubSpot and attach an open-house note with their answers and AI intent, never duplicating contacts
  • Send a personalised thank-you email within seconds, with the listing's price, specs, highlights and photo link pulled from your Listings tab
  • Tag every visitor hot, warm or cold with a score, reason and suggested follow-up action so tomorrow's call list writes itself
  • Log a complete Visitors sheet — answers, intent, CRM outcome and email status — as your permanent open-house record
  • Email each seller a same-evening recap: turnout, buyer quality, what buyers liked, hesitations heard, and your next steps
  • Keep sellers' reports private-by-default (names and feedback, not phone numbers) and never send the same recap twice
Google SheetsHubSpotOpenAISMTP
n8n / workflow / open-house-signin-crmActual workflow — not a mockup
Sign-In Webhook — WebhookSign-In WebhookWEBHOOKConfig — SetConfigSETNormalize Sign-In — CodeNormalize Sign-InCODELook Up Listing — Google SheetsLook Up ListingGOOGLE SHEETSMatch Listing — CodeMatch ListingCODETag Buyer Intent (AI) — OpenAITag Buyer Intent (…OPENAIBuild Visitor Record — CodeBuild Visitor Reco…CODEPush to HubSpot? — IFPush to HubSpot?IFCreate HubSpot Contact — HTTP RequestCreate HubSpot Con…HTTP REQUESTResolve HubSpot Contact — CodeResolve HubSpot Co…CODEContact Resolved? — IFContact Resolved?IFLog Open-House Note — HTTP RequestLog Open-House NoteHTTP REQUESTSend Thank-You? — IFSend Thank-You?IFSend Thank-You Email — Send EmailSend Thank-You Ema…SEND EMAILAssemble Visitor Row — CodeAssemble Visitor R…CODELog Visitor — Google SheetsLog VisitorGOOGLE SHEETS
16 nodes · 18 connections · 1 trigger · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.
One-time
$19
~10 min
setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment
Refund as per the Refund Policy for downloadable templates.
Email Support · 24h SLA
Lifetime updates
APIs required
Google SheetsHubSpotOpenAISMTP
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How it works

Workflow summary

2 coordinated workflows handle different parts of the automation.

QR Sign-In Capture

Required
  1. 1A visitor scans the QR code and submits your sign-in form, which posts to the workflow instantly
  2. 2The answers are cleaned up and matched to the listing in your Listings tab for price, specs and link
  3. 3AI rates the visitor hot, warm or cold with a score, a reason and a suggested follow-up action
  4. 4The visitor is created in HubSpot (or matched to their existing contact) and an open-house note is attached
  5. 5A personalised thank-you email with the listing details goes out within seconds, reply-to set to you
  6. 6The full sign-in, intent tag, CRM outcome and email status are logged as one row in the Visitors sheet

Evening Seller Report

Optional
  1. 1Runs every evening on a schedule in your timezone, after open-house hours
  2. 2Reads today's sign-ins from the Visitors sheet and groups them by property
  3. 3AI writes a short, honest recap: turnout, buyer quality, what buyers liked and hesitations heard
  4. 4Each seller receives a report with visitor names, interest level, timeline and comments, with you in CC
  5. 5Properties with no seller email on file are reported to you instead, and a sent report is never repeated
Evening Schedule — Schedule TriggerEvening ScheduleSCHEDULE TRIGGERConfig — SetConfigSETFetch Listings — Google SheetsFetch ListingsGOOGLE SHEETSCollapse Listings — CodeCollapse ListingsCODEFetch Visitors — Google SheetsFetch VisitorsGOOGLE SHEETSBuild Seller Reports — CodeBuild Seller Repor…CODESummarise Feedback (AI) — OpenAISummarise Feedback…OPENAICompose Seller Email — CodeCompose Seller Ema…CODEEmail Seller Report — Send EmailEmail Seller ReportSEND EMAILRecord Report Sent — CodeRecord Report SentCODE
10 nodes · 9 connections · 1 trigger · 1 in-canvas noteExported from the workflow file you receive — scroll sideways to follow the full path.
Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

  • 01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
  • 02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
  • 03Credential checklist for Google Sheets, HubSpot, OpenAI, SMTP. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
  • 04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
  • 05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more CRM templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

01

Import the workflow into n8n

02

Paste your API keys into the credentials panel

03

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support
Replies within 24 hours (SLA)
Contact
Setup Service4 tiers — your choice
Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.
Book setup
FAQ

About this template

How long does it take to set up OpenHouse Capture: QR Sign-In to CRM + Seller Report?
Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.
What if I get stuck?
Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.
Do I need to pay for Google Sheets?
API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.
Can I customize the workflow?
Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.
What if it doesn’t work for me?
Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.

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