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CRMIntermediate✓ Release process: run on a live n8n instance

SponsorDesk: Inventory, Pitch & Booking for Creators

SponsorDesk: Inventory, Pitch & Booking for Creators ships as a ready-to-import n8n automation package: load the bundled workflow JSON, connect the credentials listed on this page, and activate it on self-hosted n8n or n8n Cloud.

Turn sponsor inquiries into booked, paid ad slots — AI-drafted pitches, a payment link, calendar booking, and creative-deadline reminders, keeping 100% of every deal.

  • Check open sponsorship slots instantly against your Google Sheet inventory calendar
  • Draft a specific, non-generic AI pitch referencing the sponsor's company and your media kit
  • Generate a Stripe payment link automatically and email it with the pitch
  • Decline politely and log the inquiry when the requested date is already booked
  • Book the slot, add a calendar entry, and email a creative-deadline reminder the moment payment lands
  • Ignore duplicate payment webhook retries so a slot never gets double-booked
  • Keep a full audit log of every pitch, decline, and booking in your own spreadsheet
  • Keep 100% of every deal instead of paying a monthly CRM fee or a per-deal cut
Google SheetsOpenAISMTPGoogle CalendarStripe
n8n / workflow / sponsorship-deskActual workflow — not a mockup
Sponsor Desk Webhook — WebhookSponsor Desk Webho…WEBHOOKConfig — SetConfigSETRoute by Event Type — IFRoute by Event TypeIFFetch Slot Inventory — Google SheetsFetch Slot Invento…GOOGLE SHEETSFind Requested Slot — CodeFind Requested SlotCODESlot Available? — IFSlot Available?IFDraft Personalized Pitch — OpenAIDraft Personalized…OPENAIParse Pitch JSON — CodeParse Pitch JSONCODECreate Payment Link — HTTP RequestCreate Payment LinkHTTP REQUESTBuild Pitch Email — CodeBuild Pitch EmailCODESend Sponsor Pitch — Send EmailSend Sponsor PitchSEND EMAILLog Pitch Sent — Google SheetsLog Pitch SentGOOGLE SHEETSBuild No-Slot Message — CodeBuild No-Slot Mess…CODESend No Availability Reply — Send EmailSend No Availabili…SEND EMAILLog Declined Inquiry — Google SheetsLog Declined Inqui…GOOGLE SHEETSExtract Booking Details — CodeExtract Booking De…CODENew Payment Event? — IFNew Payment Event?IFBook Slot In Inventory — Google SheetsBook Slot In Inven…GOOGLE SHEETSAdd Slot To Calendar — Google CalendarAdd Slot To Calend…GOOGLE CALENDARCompute Creative Deadline — CodeCompute Creative D…CODESend Booking Confirmation — Send EmailSend Booking Confi…SEND EMAILMark Payment Processed — CodeMark Payment Proce…CODELog Booking Confirmed — Google SheetsLog Booking Confir…GOOGLE SHEETSDuplicate Payment Ignored — No OpDuplicate Payment …NO OP
24 nodes · 23 connections · 1 trigger · 2 in-canvas notesExported from the workflow file you receive — scroll sideways to follow the full path.
One-time
$17
~10 min
setup time

Setup Service — optional live install and test. Choose your tier at checkout (not tied to this template's price).

Instant download after payment
Refund as per the Refund Policy for downloadable templates.
Email Support · 24h SLA
Lifetime updates
APIs required
Google SheetsOpenAISMTPGoogle CalendarStripe
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How it works

Workflow summary

One workflow handles everything end-to-end.

  1. 1A sponsor inquiry or payment confirmation arrives via webhook
  2. 2Reads every slot from your Google Sheet inventory calendar
  3. 3Checks whether the requested date is open and unbooked
  4. 4AI drafts a personalized pitch referencing your media kit and the sponsor's company
  5. 5Generates a payment link and emails the pitch, or a polite decline if the slot is taken
  6. 6When payment is confirmed, books the slot, adds a calendar entry, and skips duplicate webhook retries
  7. 7Emails the sponsor a booking confirmation with their creative-asset deadline
  8. 8Logs every pitch, decline, and booking to a Google Sheet audit trail
Deliverables

What's included with your purchase

Every checkout includes the same practical package so you are never hunting for missing files mid-setup.

  • 01Workflow JSON exports ready to import into your n8n workspace (self-hosted or n8n Cloud).
  • 02Step-by-step guide that walks credential creation, node-by-node checks, and activation.
  • 03Credential checklist for Google Sheets, OpenAI, SMTP, Google Calendar, Stripe. Email support@n8ntemplatestore.com if you get stuck — replies within 24 hours (SLA).
  • 04Perpetual (lifetime) use license Your one-time purchase includes an ongoing right to use this template package on n8n instances you control for your own automation — not for resale or public redistribution of the files as a product. Terms & conditions.
  • 05We keep the copyright Workflow JSON, guides, screenshots, and bundled assets stay our copyrighted works (or our licensors'). Payment grants the limited license in our Terms only — it does not transfer ownership.

Need a second opinion before buying? Compare the full catalog, browse more CRM templates, see how n8n compares to Zapier and Make, or read the support policies.

Setup

Three steps to a running n8n automation

01

Import the workflow into n8n

02

Paste your API keys into the credentials panel

03

Press ‘activate’ — you’ll get your first report tomorrow morning

Support

Need help setting up this n8n template?

Beginner-friendly guidance is included. Our support team will help you if you get stuck — email support@n8ntemplatestore.com or visit support.

Email support
Replies within 24 hours (SLA)
Contact
Setup Service4 tiers — your choice
Optional live session — we install, configure, and test on a screen share. Add Setup Serviceat checkout and pick any tier; pricing is not tied to this template's list price.
Book setup
FAQ

About this template

How long does it take to set up SponsorDesk: Inventory, Pitch & Booking for Creators?
Most people finish in minutes following the guide. If you’ve never used n8n before, budget an hour — the first workflow is always the slowest.
What if I get stuck?
Email support@n8ntemplatestore.com. Free basic support is included with every purchase, and you’ll get a reply from our team within 24 hours. If setup needs more than email, we can schedule a call.
Do I need to pay for Google Sheets?
API costs are separate and go directly to the provider — typically a few dollars a month at most for a solo business. Full breakdown is in the setup guide.
Can I customize the workflow?
Yes, completely. You own the .json — edit nodes, swap in your own prompts, re-wire the logic. Our support team can help you plan customizations over email.
What if it doesn’t work for me?
Refunds are issued only as described in our Refund Policy (https://n8ntemplatestore.com/refund-policy). Or add Setup Service at checkout for a live install and test session — pick any tier you prefer.

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